Capacities The European alternative to Notion
SubmittedKnowledge management tool from Germany with object-based structure
About Capacities
Capacities is a knowledge management app from Capacities Labs GmbH that organizes content as linkable objects (people, books, projects, ideas) rather than files. Bidirectional links, daily notes and queries are reminiscent of Notion and Obsidian, and data export is always available. Unlike Notion, the servers run in certified EU data centers.
Highlights
- ✓ Object-based organization rather than file trees
- ✓ Bidirectional linking and backlinks
- ✓ Daily notes as inbox
- ✓ Full data exports, no vendor lock-in
- ✓ Calendar, queries and AI features in the Pro plan
Why European?
- → German Capacities Labs GmbH under EU data protection law and GDPR
- → Servers in certified EU data centers
- → Industry-standard encryption
- → No US CLOUD Act, no access by US authorities
Pricing
Free version available. Capacities Pro with AI, queries and calendar as a subscription (16 percent discount with annual billing). Believer plan as mission support.
Frequently asked questions about Capacities
What is Capacities and what is it used for? +
Capacities is a knowledge management application from German company Capacities Labs GmbH. Instead of classic folders and files, content is stored as typed objects (for example people, books, projects, ideas) that link to each other. Daily notes act as an inbox, and bidirectional backlinks reveal relationships between objects. The Pro plan adds calendar, queries and AI features.
Does Capacities run on European infrastructure? +
Capacities Labs GmbH is based in Germany and subject to the GDPR. According to the provider, the servers run in certified EU data centers. Specific hosting partners are not named on the public pages. Industry-standard encryption protects data in transit and at rest. Full exports enable migration without data loss.
What distinguishes Capacities from Notion? +
Capacities organizes knowledge as typed objects with backlinks instead of a page tree, which is reminiscent of Roam Research and Obsidian. Notion offers a larger database and template ecosystem, but as a US company is subject to the CLOUD Act. Capacities is European-managed, operates EU servers and guarantees full data portability. For privacy-conscious knowledge workers, Capacities is the direct EU alternative.
Try Capacities
Knowledge management tool from Germany with object-based structure
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Entry verified on 08.05.2026